Note: Whenever the new Supra system starts the price of the key for the year is $155 prorated monthly.  Members can pay quarterly or yearly.

Lock Box:  If someone is leaving the Board, they must return their Display Key to NSBAR. Only members may have access to the Lock box system.  Those resigning from the association will have their card turned off.

The fine for a lost Supra key is $250 as well as the cost of a new lease, if the member wishes another.

LOCK BOXES

Electronic lock boxes and electronic keys are available to anyone who is a REALTOR® member of the Board, non-principal broker, agents and licensed or certified appraiser affiliated with a REALTOR and are themselves a REALTOR member is eligible to hold a key, subject to their execution of a lease agreement.  Nothing shall prevent the property owner's right to refuse to have a lock box on his property.

A lock box is an electronic container affixed to a property containing a device to gain access to the property being marketed by the North Shore -Barrington Association of REALTORS®.  REALTORS® are authorized under certain conditions to open these lock boxes under terms specified by the listing broker.  Cooperating brokers and sales licensees must contact the listing broker to disclose their agency status and to arrange appointments to show listed property even if the property has a lock box affixed to it, unless the listing broker has given specific permission (through information published in the MLS or otherwise) to show the property without first contacting the listing broker.

LOCK BOX SECURITY REQUIREMENTS:  Eligibility for coverage under NAR's blanket errors and omissions insurance program is contingent on compliance with the following security measures whether the system is operated by the North Shore -Barrington Association or by Supra Corporation.

1.       Any key, programmer or other device (hereinafter referred to as "key") by which a lock box can be opened shall be non duplicative.  By "non duplicative" it is not meant that the key is necessarily covered by a current patent but that it cannot be readily copied in the manner that other types of keys ordinarily are.

2.       Keys must be obtained from the original manufacturer, from a recognized vendor of lock box systems or from any other legitimate source.  Prior to utilizing previously used keys, lids, or boxes, information shall be obtained from the original manufacturer to determine whether the key's pattern, codes or configuration is already in use by any other MLSNI Shareholder Board, Multiple Listing Service or other user in the vicinity.  Surrounding Boards and Multiple Listing Services shall also be contacted to determine whether the key's pattern, codes or configuration is currently in use.

3.       The Electronic Lock Box system is a service of the Association.

Every REALTOR®, non-principal broker, sales licensee and licensed or certified appraiser affiliated with a REALTOR®, shall be eligible to hold an electronic key subject to their execution of a lease agreement with NSBAR.

No one shall be required to lease or purchase an electronic key except on a voluntary basis.

4.       The Board shall maintain current records as to all keys issued and in inventory through the Supra computer system..  There shall be an audit, at least annually, of all keys, whether issued or in inventory.  This requirement may be satisfied by a physical inventory or, alternatively, by receipt of a statement signed by the key holder and the designated REALTOR®, broker of record or, in the case of an affiliate member, by a principal, partner or corporate officer of the key holder's firm, attesting that the key is currently in possession of the key holder.

5.       The Board will not require a deposit from each key holder. A fine for a first replacement key lost or stolen shall be $250. If, at the time of inventory a key is unaccounted for, or if a key holder refuses or is unable to demonstrate that the key is within the key holder’s physical control, the key will be considered unaccounted for and the holder issued a fine of $250.  The fine is $5,000 if the pin code is found with (attached to or in the same holder as) the Supra Display Key.

6.       Lock boxes may not be placed on a property without written authority from the seller.  This authority may be established in the listing contract or in a separate document created specifically for the purpose. 

7.       The Board shall charge key holders and their co-signatories with the joint obligation of immediately reporting lost, stolen or otherwise unaccountable for keys to the Shareholder Board.  Upon receipt of notice the Board shall take any steps deemed necessary to re-secure the system.

8.       The Board shall adopt written, reasonable and appropriate rules and procedures for administration of lock box systems which may include appropriate fines, not to exceed $5,000.  Any issuing fees, recurring fees, or other administrative costs shall be established at the decision of the Board and set forth in the rules and procedures.  All key holders, shall agree, as a condition of the key lease agreement, to be bound by the rules and procedures governing the operation of the lock box system. The North Shore - Barrington members are to purchase the box and lease the key pad.

9.       NSBAR will NOT sell electronic lock box programmers to REALTORS® and others eligible to hold lock box keys.

10.   Only one card per member.